7 TRICKS YOU NEED TO BE A TIME NINJA

7 TRICKS YOU NEED TO BE A TIME NINJA

Time is our most precious asset. You can’t get more of it and everyone on the planet has the same amount of it!

I have a revelation for you! What you decide to do with your time is completely up to you! It may not seem like that but trust me it is true.

 

I have great news!

You have ALL the time that you need if you want to accomplish more!

 

Today I am going to share my favorite time management tips that allowed me to get a lot more done in shorter amounts of time, or at least let me get more focused in the short time periods I have to do so.

People are not magical. We are not born productive. No one comes into this world planned, scheduled, and successful in all they do. No this is learned! It’s a culture. A way of living. It’s a choice!

The biggest changes cannot happen without the first critical step:

1: Mindset

time management Mindset

Our behaviors follow our beliefs. This is gospel. so, I think it deserves a repeat.

Our Behaviors Follow our Beliefs.

If I believe something, then my actions will follow suit.

Look at people who have succeeded at life, make millions of dollars, write best sellers, courses, and business. It all seems to pop out of thin air to us, and we wonder how these people were “born” with so much talent, and “ability” to have such amazing lives. They all have the same thing in common. They ALL HAVE THE SAME MINDSET.

Successful people know that if they make the difficult choices now they will reap the benefits of it in their future. The difficult decisions like waking up early to get a head start on a big project, going to bed late to launch a new product. Making sure they don’t pick up their phones and get lost in the rabbit hole of social media. These decisions are the ones that pay off.

You have to have the mindset of success, the belief that your time is a priority and then take actionable steps to putting that time into practice

Time is our most valuable asset.

We can make a fortune and lose it all, yet we can make it all back again. We can lose our health and get it all back again. Our energy can diminish, but we can replenish it, we can even lose the loves our lives, yet find new love. However, time NEVER COMES BACK.

 

 2: YOUR CALENDAR

 

 

Some of the most famous words in the workplace are: “Gotta Minute?”

1,440

That is the number of minutes that we have. Each one of us have the same amount. No more. No less. People, circumstances, children, pets, spouses, chores, traffic, everything is trying to take a minute.

Everything in it’s time and place is important. Even sitting on the couch and relaxing is EXTREMELY important.

I cannot emphases enough to you the power of your calendar. In whatever form you like to use one. It can be on the fridge, on you phone or computer, on the wall it really doesn’t matter. You MUST start using it!

 

If you can’t measure it, you can’t improve it.” – Peter Drucker

 

The calendar is where you are going to plan and track every minute of your time. It is right there in front of you. You can see right there how much you should be using to sleep, how much is being given away to other people, how much is free and not being used.

Track every single thing that you do on your calendar. Just like your calorie app, tracking or journaling everything that you eat helps you see where you can make improvements, where you are going wrong, maybe even that you are not eating enough.

The same goes for your calendar. It gives you the clear and precise data of where your time is going, where it can be freed up, or even where there is free time that you aren’t using properly. Cause let’s be real. Those 4 hours you spend vegging on the couch in the evenings binge watching Netflix and Instagram stocking your friends you have to put that in your calendar and be honest with yourself that it is something that you did for 2 to 3 to 4 hours! 😊

The benefit of doing this is that then tomorrow you can think, what can I do today in that 4-hour time slot that would benefit me and my life more than Netflix! Is it finishing the laundry? Scrubbing the floor? Writing a blog post or creating YouTube videos? Taking the kids for a walk? Having a meaningful conversation with your spouse? You know what it is!

 

  1. Focus

 

time management focus

So many things pull and distract us all day long. There are always a thousand things we can do at any given minute. We have more coming at us in one day than ever before in recorded history. The world has gotten smaller and we can easily access any remote corner of it at any given time. You can still get everything done in a day despite all your gadgets!

With the world shrinking and personal responsibilities rising, it is hard to know what to do first.

Here is where Focus comes into play. To be able to tackle any day’s schedule or list of tasks that seem overwhelming one of your greatest tools will be your focus.

I don’t know about you, but I don’t seem to be able to focus on things very long these days. We are apart of a “microwave” generation. 10 seconds is a life time. So here is my tip to you.

Focus for brief amounts of time. Set a timer for 5, 10, or even 25 minutes depending on your level of concentration, and the size of the task you are trying to tackle.  The Pomodoro Technique says that you are more prone to get things done if you are hyper focused for at least 25 minutes.  Give that thing your undivided attention and pure focus for those minutes you put on the timer. When the timer is up. Step away. Take a break. Do a different task. Go for a walk. Get a glass of water. Whichever you prefer or need.

Don’t bog yourself down. Forcing yourself to bog through when your focus has diminished only allows for you to become board, to procrastinate, or worse avoid a task that needs your attention.

 

  1. Prioritize

 

We all have our prioritizes in life.

It is important to take the time to put your largest priorities first! This is KEY!

First use your morning to focus on the most important thing of all…. YOU!

Do whatever makes you happy or fulfilled. Prayer, meditation, tea or coffee, hydration, stretching. Whatever you like, take care of yourself first.

Next; Do the most important things on your list first. The most important are usually the biggest most difficult and scariest things that we must get done. We generally tend to avoid them because of these things. But they are scary because they MATTER!

Sometimes people get hung up on trying to be more efficient. People think that by being efficient they’re being more productive. But this isn’t true!

 

BEING EFFECTIVE IS MORE PRODUCTIVE THAN BEING EFFICIENT

 

What you do is infinitely more important than how you do it. Go with your own flow. If you work better with music rather than silence, do so. If you work better with short bursts of focus rather than sitting down till your brain is numb, do that! Be effective in your priorities.

 

  1. Keep Things Organized and Minimalized

 

7 ways to become a time ninja3

You need a work space that is going to keep you productive not overwhelm you when you look at it. You need a space that you can get creative and really get to work when the time is right. That could be the kitchen, a desk space, an art studio, you name it, it needs to be organized and minimal, so you can really get to work when you decided to. Clear off away the clutter in all areas in your life. Don’t waste the precious time you DO have trying to find things that should have a home. Organize your work station to be the most efficient and productive possible.

 

  1. Reverse Engineer Your Time Line

By reversing your time line, you can see when and where the biggest things need to get done.

For instance:

  • Big Presentation June
  • Write notes
  • Research more on bullet points
  • Outline Topic Bullet Points

Than you can see at what points you need to work on things. By doing this I know that instead of writing on a to-do list Work on Presentation, which is overwhelming. Instead I know that first things first I need to write an outline my topics and create bullet points.

  1. Create a Ritual

Creating a ritual around your most productive times can really help you get into a flow state. Consider the environment or mood that you are creating when sitting down to really work on something.

For me I love to brew myself a cup of dark velvety coffee, clear off my work space, turn on some instrumental music that helps my brain to really be able to focus. I love having a plant near me, or something green. It makes me feel like sunshine is near me even on the greyest day.

I love having my certain pens and notebook near me for any ideas that pop up during my working time. Or being able to glance at my list of things that I prioritized during this work session of time I’ve allotted.

 

To sum up how to become a time ninja and accomplish everything you ever wanted to with your time:

  1. Manage Your Mindset           

  2. Keep Your Calendar

  3. Fine Tune Your Focus         

  4. Prepare and Prioritize

  5. Keep Things Organized

  6. Reverse Engineer Your Time

  7. Create A Ritual                 

 

Sometimes we learn new things but fail to put them into practice. The key to success is applying your knowledge to your daily life. Your busy schedule is no joke. It’s real. And it’s important. So is everything that you can’t get done in a day from your schedule right now. By taking the time to be a bit more disciplined in your everyday habits you will manage to accomplish things you never thought you had the time for!

 

I wish you all the success and happiness in your daily life! 

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THE POWER OF PRIORITIZING YOUR SCHEDULE

THE POWER OF PRIORITIZING YOUR SCHEDULE

Are you so busy all the time, but when asked what you did that day or what is filling your schedule you can’t really answer?

I’m often asked how I accomplish all that I do in a day. Well, what I’m going to say is going to change your world! Yes, my friend, it is time to throw out your TO-DO list!

Getting things done and getting them done in at a quick pace is the key to accomplishing everything we need to get done in a day.

We all have 365 days in a year. We all have 24 hours in a day. Doesn’t it feel like sometime some people know how to get SOO much done in a day and sometimes it feels like such a chore just to get your bed made?!🤔

The key to being able to take on the world every day and accomplish everything you set out to achieve no matter what that is, is PRIORITIZING YOUR SCHEDULE!

Yes, prioritizing is the only thing that is going to help you get out of your head and get stuff done! Your to-do list is nothing more than a list of things staring you in the face with no rhyme or reason, no plan or strategy.   Looming over your head as a constant reminder of guilt and so called “busyness” we are all addicted to.

Prioritize Your Daily Schedule

Prioritizing is nothing more than setting plan and putting everything in its place of importance, relevance to your day, and urgency. This tells you what is important for you that day and forces you to tackle those important tasks. It’s a great way to stop procrastinating and also not get bored on big scary projects either! 😊

  • Take a list of paper and write out your regular to-do list on the left-hand side. Listing everything as you would normally.

Example:

  • Go to post office

  • Scrub toilet

  • Sign field trip permission slips

  • Call Mom

  • Clean out bathroom closet

 

  • Then on the right-hand side you are going to list those things in order of importance to that day. A),B),C).

Example:

  • A) Sign field trip permission slips

  • B) Go to post office

  • C) Call mom

  • D) Scrub toilet

  • E) Clean out bathroom closet

 

Next, you will make a third column and list everything in order of time-frame putting times that the most important things need to be accomplished and then adding the desired time you would like the remaining things accomplished by the end of the day. This creates a deadline for everything on your schedule and keeps your focused throughout the day.

Example:

  • A) Sign field trip permission slips  (8:00AM)

  • B) Go to post office (by 9:00AM)

  • C) Call mom (before 10:00AM)

  • D) Scrub toilet (by Noon)

  • E) Clean out bathroom closet (by 12:30PM)

After you have listed everything in its order of urgency you have your prioritized plan of action for the day. Now you can put it into a time-frame. Set 15 min. intervals for yourself to work on the larger more daunting tasks.

I like just using the timer on my phone and setting it in 15 minute intervals. I even use the 15 minute timer for half-hour tasks so that I know when I’m at the half-way point.

You’ll be shocked and amazed at how much you can fit into your daily schedule now! It’s like creating more time out of thin air for yourself! I love it! 😀

the power of prioritizing your schedule

I can’t stand huge projects. Cleaning out closets or painting rooms overwhelm and irritate me. So just like tons of other people, I put them off. I noticed however that the little things that don’t have such a huge impact on my entire day get done a lot easier, so I started tricking myself, to see if it would help. And guess what?! It did!!

I turn the timer on and put on some upbeat music. I tell myself that I’m only going to work on this “fill in the blank project” for 15 minutes and whatever I get done great, whatever is left is for tomorrow.

Surprise! Surprise! It almost ALWAYS gets done 5 minutes to 10 minutes into the timer!

 

It turned into a huge game where I would either race to beat the clock or get lost in the music and enjoyment of actually doing the thing that had been looming over my head for so long!

It’s really that simple! It only takes a couple extra minutes to do rather than a typical brain dump of a to-do list.

You will feel so much more organized and structured. You will know what is coming up, what is finished, and what you still need to accomplish every minute of every day! You will all of the sudden be that “put together parent”, that organized and always on top of it mom! Trust me prioritizing gets everything out of your head, on the paper, and in order!

Check out this Post:

How to Get Everything You Want Done in a Day! 

Creating a prioritized schedule really takes no time at all and it makes us focus on what the day should look like and plan it out in a good order. Sometimes I create my prioritized schedule the night before and that way I sleep better knowing it is all written down. This method works great for the week and planning your month too! It’s a powerful tool for those of us feeling like sometimes the clock is just ticking too fast to get everything done!

 

Remember to follow the steps to show yourself what is most important on your schedule and attack those tasks first in order to be successful!

 

Try it I know you will love it as much as I do!

Wishing you all the success and happiness in your every day life!!